Development and Administrative Manager

Development and Administrative Manager

Organization: Friends of the Australian Bush Heritage Fund (FOABHF) 

Reports to: Executive Director

Position type: Part-time Hours: 40 hours per month 

Compensation: Salary range: $1,600 to $2,000 per month. Salary commensurate with qualifications and experience.

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About Friends of Australian Bush Heritage Fund

Friends of Australian Bush Heritage Fund (FOABHF) is a US-based nonprofit organization

working to advance the conservation of natural and cultural heritage in Australia. We connect

US-based supporters with dynamic and effective Indigenous and non-Indigenous organizations

in Australia.

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Position Overview

FOABHF operates as a small, board-governed organization with a lean staff model of an

Executive Director and a Development and Administrative Manager, collaborating closely with conservation partners in Australia. We are seeking a Development and Administrative Manager to run the organization's donor operations and provide executive support to the Executive Director.

This is a part-time position of 40 hours per month. The Development and Administrative Manager is responsible for the day-to-day administration of the donor program, including gift processing, CRM

management, donor communications, grant tracking, board support, and organizational

compliance filings. The role also provides direct administrative support to the Executive Director.

The purpose of the position is to establish reliable, repeatable donor operations that do not

require Executive Director involvement in daily administration, allowing the Executive Director to

focus on donor relationships, major gifts, and revenue growth.

Given the limited monthly hours, priorities are set weekly in coordination with the Executive

Director. 

NOT PART OF ROLE:

Bookkeeping, financial statement preparation, budgeting, accounts payable, and IRS

Form 990 preparation are handled by the organization's external accounting firm and are not

part of this role.

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Key Responsibilities

Donor Operations and Support

• Manage the public-facing info@ inbox and respond to donor inquiries

• Issue gift acknowledgements, one-off receipts, and annual tax summaries

• Support Major Gift outreach in coordination with the Executive Director

Database and Gift Processing

• Maintain accurate donor and gift records in Bloomerang CRM

• Enter and reconcile all contributions received. 

• Maintain donation pages

• Identify lapsed donors, generate reports, and maintain donor communication history

• Provide reconciled revenue data to the organization's accounting firm.

Fundraising and Communications

• Execute full-file fundraising campaigns and cultivation communications

• Track grant deadlines, manage application portals, and support partners 

• Compile the annual report and other donor communications

• Maintain organization profile across foundation platforms

• Research prospective funding opportunities

Board Support

• Prepare board materials for meetings three times a year

• Schedule meetings and record minutes

• Circulate annual policy documents and provide historical files as requested

Compliance

• Maintain organizational insurance

• Coordinate annual report filings 

• Serve as liaison to the organization's attorneys

• Provide donor and program information required for IRS Form 990 preparation

• Support general US nonprofit compliance requirements

Executive Support

• Schedule meetings for the Executive Director

• Maintain the organization's website and Microsoft administrative accounts

• Manage software subscriptions

• Maintain SharePoint and organizational file systems

• Coordinate with partner organizations

• Provide additional administrative support as directed by the Executive Director and Board

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Key Qualifications

Required

• Experience in nonprofit development, donor operations, or database administration

• Demonstrated proficiency with a donor CRM platform; Bloomerang experience preferred

• Strong written communication skills, including donor-facing correspondence

• Experience managing externally imposed deadlines such as grant submissions, state

filings, or board calendars

• High level of accuracy and attention to detail in financial and data entry work

• Ability to work independently with minimal supervision and to escalate issues proactively

• Proficiency with Microsoft 365, SharePoint, and standard office technology

Preferred

• Experience in a small nonprofit organization with limited administrative infrastructure

• Grant writing or grant management experience

• Familiarity with nonprofit compliance requirements, including state annual filings and IRS

Form 990 reporting

• Experience supporting a board of directors

• Interest in land conservation, environmental philanthropy, or international giving

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Friends of Australian Bush Heritage Fund is an equal opportunity employer and does not

discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran

status, sexual orientation, gender identity, or any other protected characteristic.

Application deadline: November 25, 2026.