Office Administrator - Manager

Now Hiring: CPA Firm Manager

Kelly Services | Parsippany, NJ | On-Site | Direct Hire

Salary: Up to $120,000, depending on experience

Are you an experienced Office manager or Operations professional who enjoys leading teams, improving processes, and keeping a business running smoothly?

Kelly Services is seeking a CPA Firm Manager to oversee daily operations for an established professional services organization. This is a highly visible leadership opportunity working directly with the CEO, partners, and firm leadership. The ideal candidate brings experience in CPA firm administration, strong business operations skills, and the ability to manage multiple departments and priorities.

What You'll Do

• Oversee daily firm operations, administrative functions, and support staff.
• Partner with executive leadership on staffing, budgets, operational priorities, and business initiatives.
• Manage and develop the administrative team.
• Oversee billing, collections, expense reporting, budgeting, and management reports.
• Monitor staffing levels, employee utilization, workflow, and client deadlines.
• Coordinate practice management systems, timekeeping, billing, scheduling, and client setup.
• Lead HR functions, recruiting, employee benefits, and employee-related initiatives.
• Oversee technology needs, software systems, IT vendors, and cybersecurity coordination.
• Maintain firm records, compliance documentation, CPE requirements, and internal procedures.
• Manage vendor relationships, office services, and facilities-related needs.
• Identify opportunities to improve processes, efficiency, and overall firm performance.

What We're Looking For

• Previous experience in firm administration, office management, or operations within a CPA, public accounting firm or law firm.
• Experience managing administrative personnel and supporting firm leadership.
• Knowledge of CPA or Law firm operations, including billing, collections, utilization, realization, staffing, and workflow management.
• Background in accounting administration, HR, benefits, budgeting, and vendor management.
• Strong leadership, organizational, communication, and problem-solving skills.
• Ability to manage competing priorities and handle confidential information with discretion.
• Strong technology skills; experience with Karbon is a plus.
• Bachelor's degree in Business, Accounting, or a related field preferred.

Compensation & Benefits

• Salary up to $120,000, based on experience.
• Employer-paid health and life insurance.
• 401(k) with 4% company match.
• Paid time off and holidays.
• Additional paid holiday weekends and company shutdown during the week of July 4th.
• Professional development opportunities.

Interviews are happening NOW!

If you have CPA or Law firm management experience and are ready to take ownership of business operations while working closely with executive leadership, we'd love to hear from you!