AP & AR Specialist FT Coral Gables with Benefits ONSITE

We are seeking a detail-oriented Accounts Payable & Accounts Receivable (AP & AR) Specialist to join our finance team at our corporate office ONSITE in CORAL GABLES. This role will manage the payables and receivables, ensuring timely, accurate processing of vendor invoices, customer payments, and account reconciliations. The ideal candidate will have hands-on, high volume experience, strong organizational skills, and the ability to work in a fast-paced environment. This is an ONSITE ROLE. There are 2 opportunities.

Key Responsibilities

• Process and code vendor invoices; ensure proper approvals and timely payments.
• Prepare, verify, and post customer invoices, credit memos, and receipts.
• Monitor accounts receivable aging; follow up on outstanding balances and resolve payment discrepancies.
• Reconcile bank statements, vendor statements, and customer accounts monthly.
• Maintain accurate and up-to-date records in QuickBooks.
• Assist with month-end close by providing reports and reconciliations.
• Maintain compliance with company policies and internal controls.

Qualifications

• 2+ years of AP/AR experience, preferably in a commercial equipment or distribution environment.
• Proficiency in Excel, and any other major ERP, BONUS POINTS for experience with YARDI
• Solid understanding of basic accounting principles.
• Excellent organizational and communication skills.
• Ability to prioritize and meet deadlines with minimal supervision.
• Intermediate Microsoft Excel skills (pivot tables, VLOOKUP, etc.) a plus.

Work Environment & Schedule

• Full-time, onsite in Doral, FL.
• Monday–Friday, standard business hours. Ability to work Overtime for early starts.

Compensation & Benefits

• Competitive salary based on experience with the ability to get OVERTIME.
• 401K
• PTO
• Medical and Dental