Financial Administrative Assistant

Financial Administrative Assistant

The Intergovernmental Risk Management Agency (IRMA) invites interest in the position of Financial Administrative Assistant. IRMA is a highly respected intergovernmental agency consisting of 71 Northeastern Illinois public entities that provides high-quality risk management services to its members, including customized comprehensive public entity coverage; long-term stability in pricing and membership; flexible deductibles and an exceptional in-house claims department.

The Financial Administrative Assistant plays a crucial role in ensuring the accuracy and organization of the financial operations by managing a variety of administrative and basic accounting tasks, with a concentration on financial duties that assist the Finance Department. The key responsibilities include processing payroll and related documentation, performing bank and credit card reconciliations, preparing monthly and quarterly claims reports, managing monthly billing, processing invoices, checks, and deposits. Additionally, this position sets up new claims, issues claim payments, processes medical payment uploads, prepares agenda packets and minutes for Committee meetings in a timely and accurate manner, and providing overall support to the administration team.

Candidates must possess excellent customer service skills as well as written and oral communication skills, organizational and time-management skills, and familiarity with standard financial and accounting software. Additionally, this person must be proficient with Microsoft Office, Zoom, Teams, Excel, etc. This position requires the ability to work in a fast-paced environment and multi-task consistently. Candidates must have a minimum of 3 years of experience in finance, accounting, or business administration. Competitive benefits include a pension plan through the Illinois Municipal Retirement Fund, health and life insurance, a generous time off schedule, and a hiring salary range of $65,000 - $85,000 depending on qualifications.