Event Coordinator

Job Title: Events Coordinator

Location: Hunter College, New York, NY

Reports To: Director of Special Events and Operations

Position Overview:

Hunter College is seeking an enthusiastic Events Coordinator to join the Office of Special Events. This role will provide vital support to the Special Events department in planning and executing successful school-wide events. This individual will be involved in coordinating event logistics, assisting with alumni communications, and ensuring the smooth operation of event preparations. The ideal candidate will be detail-oriented, proactive, and possess strong organizational and communication skills.

Key Responsibilities:

Event Logistics Support:

• Support the Office of Special Events team in all aspects of event logistics, including engagement strategy, promotion, coordination, and on-site execution.
• Assist in planning, preparing for, and executing special events for the Office of the President and Institutional Advancement, focusing on donor and alumni engagement.
• Coordinate logistical and program planning for board meetings, seminars, conferences, and special events.
• Ensure all needs of donors and alumni are met during events, including greeting guests, escorting to meetings, and facilitating a comfortable visit.

Event Communication:

• Organize correspondence, accounts, contracts, and billing related to events.
• Draft content for event invitations, newsletters, and other communications.
• Help with event-specific emails, including RSVP confirmations, reminders, and post-event follow-ups.
• Maintain an up-to-date calendar of events and assist in tracking responses and engagement.
• Represents unit to internal and external organizations and vendors, handling many inquiries independently.

Data Entry & Alumni Management:

• Coordinate invitations, support distribution and RSVP lists, and handle ticket arrangements using Raiser’s Edge database and NetCommunity.
• Update and maintain alumni contact information in Raiser's Edge or similar database platforms.
• Track event attendance. Help ensure accurate and timely event data entry, including RSVP lists and contact updates.
• Assist in managing inquiries related to events and services.

Administrative Support:

• Collect data to evaluate event success and report outcomes to management.
• Perform administrative duties such as filing, photocopying, and coordinating event setup requests.

Qualifications:

• Bachelor’s degree required and a minimum of 1-3 years’ experience in event planning, hospitality and/or fundraising. Experience in higher education is preferred.
• Previous experience with Raiser’s Edge or similar constituent databases preferred but not required.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Strong interpersonal and communication skills, with the ability to interact effectively with diverse stakeholders.
• Ability to work both independently and collaboratively in a team environment.

Working Conditions:

• Full-time position, typically Monday through Friday.
• Standard office environment with occasional morning, evening, or weekend events.

Compensation and Benefits:

The salary for this position is $65,000.

CUNY’s benefits contribute significantly to total compensation. We offer a range of health plans, and paid sick leave and vacation, and retirement plans. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.