Event Coordinator

We're Hiring: Events Specialist | New York, NY

I'm hiring an Events Specialist to join a leading global financial services firm in New York City! This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys planning and executing corporate events, managing complex logistics, and collaborating with cross-functional teams.

This individual will play a key role in coordinating global industry conferences, corporate hospitality events, recruiting initiatives, and internal employee programs. We're looking for someone who is proactive, resourceful, and comfortable managing multiple moving pieces in a fast-paced environment.

Position Details:

• Location: New York, NY (Onsite Monday–Friday)
• Compensation: $45-$50/hour + overtime
• Type: Long-term contract
• Schedule: 40 hours/week + expected overtime
• Travel: Up to 25%

What You'll Do:

• Plan and coordinate corporate events, industry conferences, networking events, and internal programs
• Manage event logistics, including venue selection, catering, AV, travel arrangements, and accommodations
• Coordinate conference booths, promotional materials, and event setup
• Partner with Recruiting, Marketing, Communications, and senior leadership to ensure seamless event execution
• Manage vendor relationships, negotiate arrangements, and oversee event budgets and expenses
• Coordinate executive schedules, event agendas, and attendee communications
• Support employee engagement initiatives, professional development programs, and team celebrations
• Oversee event inventory, branded merchandise, and shipping logistics

What We're Looking For:

• 2–5+ years of experience in corporate event planning, recruiting coordination, or field marketing
• Bachelor's degree required
• Strong organizational skills and exceptional attention to detail
• Experience coordinating complex events, managing vendors, and handling multiple priorities
• Excellent communication skills and confidence working with senior leadership
• A proactive, resourceful professional who thrives in a fast-paced, collaborative environment
• Flexibility to travel and work occasional evenings or weekends during events

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