Purchasing Coordinator (On-Site)

Position: Purchasing Coordinator (On-Site)

Location: Saint Charles, IL

Hourly Pay: $23-$25/hr

Schedule: Monday - Friday, 8 am - 4:30 pm

Position Summary

The Purchasing Coordinator supports the procurement process by preparing and processing supplier quote requests, purchase orders, and related documentation. This role works closely with Project Managers, the Purchasing Manager, and the Inventory Department to ensure materials are purchased efficiently, costs are monitored, and orders are delivered accurately and on schedule.

Essential Duties and Responsibilities

• Coordinate purchasing activities, including preparing specifications, supplier inquiries, bid requests, and purchase orders.
• Assist with supplier selection, bid evaluations, purchasing, order expediting, and invoice reviews for miscellaneous materials.
• Provide administrative support to the Purchasing Manager, including maintaining purchasing forms, material requisitions, purchase orders, tracking logs, reports, and cost analysis.
• Monitor purchasing costs, schedule changes, and order adjustments to support budget control and timely project completion.
• Collaborate with the Inventory Department to maintain accurate pricing, stock levels, material releases, and order statuses within the ERP system.
• Communicate with vendors, Project Managers, and internal departments to address purchasing needs and resolve order-related issues.
• Ensure purchasing and contract administration procedures are properly followed and documented.
• Maintain regular, in-person attendance as an essential function of the position.
• Perform additional duties as assigned.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to carry out each essential responsibility effectively. The qualifications listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Education and Experience

• Bachelor's degree in Supply Chain Management, Purchasing, Business Administration, or a related field from an accredited university.
• 1–2 years of purchasing experience required; manufacturing industry experience is preferred.
• Experience working with ERP systems preferred, particularly Jobscope.

Knowledge and Skills

• Strong written and verbal communication skills in English.
• Ability to communicate professionally and effectively with suppliers, technical personnel, and internal management.
• Ability to work in a deadline-driven environment while prioritizing accuracy and timely execution.
• Understanding of cost control, budgeting, and expense management, including shipping costs and potential delays.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Positive attitude, dependable attendance, strong work ethic, and ability to collaborate effectively within a team.

When contacting us, please ask for the hiring team to ensure your application is directed to the right person. We look forward to hearing from you!

About Trova Advisory Group

Trova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across various sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary placements, temp-to-hire options, and direct hire services. With a keen understanding of the dynamic demands of today's workforce landscape, we pride ourselves on providing top-tier talent solutions that empower organizations to thrive and succeed in a competitive market environment.

Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability status, protected veteran status, or any other legally protected characteristic or group status.

We are committed to creating a culturally diverse and inclusive workplace where individuals of all abilities are welcomed and supported. If you require a reasonable accommodation during the application or interview process, please contact us at [email protected]. Include the nature of your request and your contact information, and we will be happy to assist you.

Trova Advisory Group offers a comprehensive benefits package offering Medical, and Dental benefit options to all eligible employees.