About this opportunity
Title: Job Type: Salary Range:
Accounting Manager Full-Time - Non-exempt $42.00 per hour | 32 hours/week
About the Job:
We are a community you can call “home.”
Northaven Senior Living is looking for a talent that believes in having fun! At Northaven, you’ll get to be a part of a continuously growing healthcare industry. You’ll work with an incredibly diverse set of co-workers driven by their passion for helping people and have more fun. You’ll also get to work at a company that cares about your career growth and will help you get the support you need to expand your possibilities.
Our Northaven team is committed to providing outstanding service. Many members of our team have worked at Northaven for more than 10 years. They enjoy what they do and provide continuity of care for all our residents. As one of our team members said, “We come to work every day in our residents’ home. They do not live in our facility.”
Job description:
I. PRIMARY RESPONSIBILITIES:
Financial Management & Reporting:
- Maintain accurate and complete general ledger records, including journal entries and reconciliations across all organizational entities.
- Monitor entries in QuickBooks and ensure financial data integrity.
- Prepare and present timely monthly, quarterly, and annual financial statements.
- Reconcile all bank, investment, and asset accounts; ensure all balance sheets are verified prior to external reporting.
- Maintain detailed supporting documentation and financial spreadsheets.
- Track and report on restricted and unrestricted funds, including grants and donations.
- Oversee and assist with the resolution of inquiries related to disbursements, receipts, and organizational financial performance in partnership with the Accounting Specialist.
- Ensure timely and accurate financial reporting to internal leadership, the Board of Trustees, the Finance Committee, auditors, and funders.
Compliance, Audit & Internal Controls:
- Ensure compliance with all applicable nonprofit financial regulations, including IRS Form 990 and HUD reporting requirements.
- Implement and maintain strong internal controls to safeguard assets and ensure financial accountability.
- Coordinate and support annual audits and compilations, including document preparation and communication with external auditors.
- Create, submit, and track documentation required by auditors, HUD, and other regulatory entities.
- Maintain calendar reminders to ensure critical payment and reporting deadlines are met.
Accounts Payable & Receivable Oversight:
- Supervise and support the Accounting Specialist to ensure timely and accurate processing of payments and receivables.
- Provide training and guidance on financial processes to accounting and non-accounting staff.
- Maintain positive relationships with vendors, ensuring compliance with payment terms and service expectations.
Payroll Oversight and Support:
- Supervise and support the Bookkeeper in the accurate and timely processing of semi-monthly payroll in accordance with organizational policies and labor regulations.
- Review payroll-related reports, tax filings, and documentation to ensure compliance with federal, state, and regulatory requirements.
- Provide guidance and support regarding employee benefits, deductions, wage adjustments, and payroll-related procedures.
- Serve as a backup for payroll processing and related functions during absences or periods of increased workload.
- Collaborate with the Bookkeeper and Human Resources to address payroll inquiries, maintain accurate records, and ensure effective coordination of compensation and benefits administration.
Vendor & Organizational Support:
- Oversee communication and relationship management with vendors, service providers, insurance brokers, and corporate contacts.
- Manage annual and quarterly reporting for all organizational entities.
- Support financial decision-making and strategic planning in partnership with the Executive Director.
Team Leadership & Communication:
- Supervise accounting personnel (e.g., Accounting Specialist and intern(s), offering mentorship, training, and performance oversight.
- Collaborate with housing, program, and property managers to align financial operations with departmental needs.
- Promote a respectful, inclusive, and collaborative work environment by modeling effective communication and teamwork.
Executive Support:
- Serve as a strategic partner to the Executive Director in evaluating financial decisions and funding strategies.
- Represent the finance department in meetings with staff and residents as requested.
- Other duties as assigned.
Development & Philanthropy Support:
- Collaborate with the Director of Philanthropy to manage online giving platforms and track contributions.
- Assist with the financial aspects of special events, donor reconciliation, and reporting related to fundraising efforts.
II. PERSONAL AND CAREER DEVELOPMENT:
- Attend and participate in in-service meetings, workshops, seminars, etc. as directed.
- Follow facility dress and personal hygiene policies.
Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and experience.
- Minimum of 5 years of progressively responsible accounting experience, preferably in a nonprofit, affordable housing, or healthcare environment.
- Strong knowledge of nonprofit fund accounting, financial reporting, budgeting, and internal controls.
- Proficiency in accounting software (QuickBooks) and Microsoft Office Suite, with advanced Excel skills preferred.
- Demonstrated ability to lead, mentor, and effectively manage accounting staff while fostering a positive, collaborative, and accountable team environment.
- Proven ability to maintain professionalism, confidentiality, and sound judgment when handling sensitive financial and personnel matters.
- Ability to perform effectively under pressure, manage competing priorities, adapt to changing demands, and consistently meet deadlines in a fast-paced environment.
- Strong organizational, analytical, problem-solving, and communication skills, with the ability to clearly present financial information to diverse audiences.
- Commitment to providing excellent internal and external customer service and building positive working relationships across departments.
- Dedication to the mission and values of providing high-quality, affordable housing and services for seniors.
Top benefits or perks:
Northaven is committed to providing a rewarding workplace environment for all team members and have the opportunity to enroll in a wide variety of benefit programs:
• Comprehensive Medical Plan
• Dental Plan
• Vision Plan
• Wellness Program
• 403(B) Retirement Savings Plan
• Life, Accident, & Disability Insurance
• Paid Sick Leave and generous Vacation program that starts at 2 weeks on first year.
Location:
Northaven Retirement Building
11045 8th Avenue NE
SEATTLE, WASHINGTON 98125
Contact/application information:
Human Resources Coordinator
206.365.3020
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