Administrative Assistant

Tax Administrative Coordinator

Direct Hire | Full-Time | On-Site

Location: Parsippany, NJ

Salary: $50,000–$55,000 annually

Kelly Services is seeking a highly organized and detail-oriented Tax Administrative Coordinator for a direct-hire opportunity with a growing CPA firm in Parsippany, NJ. This role supports tax and accounting professionals by coordinating client communications, tax documentation, filing deadlines, billing activities, and administrative workflows.

This is an excellent opportunity for someone who enjoys organization, client service, and working in a professional accounting environment with opportunities to learn and grow.

Responsibilities

• Coordinate client communications, document requests, engagement updates, and follow-up.
• Support tax preparation operations, including document collection, electronic filing, tax notices, and deadline tracking.
• Prepare, proofread, assemble, and distribute tax returns, financial statements, and client documents.
• Maintain accurate, confidential electronic files and client records.
• Assist with accounts receivable, including invoice processing, payment tracking, and follow-up on outstanding balances.
• Coordinate client onboarding, meetings, proposals, engagement letters, and workflow setup.
• Monitor deadlines and competing priorities to help ensure timely completion of client engagements.
• Provide administrative support to tax, audit, and accounting professionals.
• Identify opportunities to improve administrative processes and workflow efficiency.

Qualifications

• Experience in an administrative, accounting, client service, or professional services role preferred.
• Excellent organizational skills and strong attention to detail.
• Strong proofreading skills, including the ability to identify spelling, formatting, and numerical errors.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Comfortable working with technology, electronic document portals, and multiple software platforms.
• Professional demeanor with a strong commitment to client service and confidentiality.
• Experience in a CPA firm or public accounting environment is a plus.

Compensation & Benefits

• Salary of $50,000–$55,000, depending on experience.
• Employer-paid health and life insurance.
• 401(k) with a 4% company match.
• Paid time off and firm holidays.
• Professional development and continuing education support.
• Modern technology, collaborative work environment, and long-term growth opportunities.

Interviews are happening NOW!