Development Coordinator and Volunteer Liaison

Reports To: Director of Development

Description of Role:

• Supports the strategic direction and priorities of Severn’s Development Office by serving as liaison to the Admirals Parents’ Association (APA), coordinating meaningful parent volunteer opportunities, and managing Development events. This role builds positive, welcoming relationships with parent volunteers and aligns their engagement with Severn’s fundraising, stewardship, and community-building goals.
• This is a full-time, 10-month, benefit-eligible position. General hours are M-F, 8:00 am-4:30 pm, but the candidate will need to be flexible with hours for evening events and programming.

Essential Functions and Responsibilities:

Development Events

• Manage all Development Office events as needed, including reserving spaces, ordering supplies, working with vendors, finding volunteers, assisting with registration and set up, and other duties to help ensure the event's success.

APA Events

• Oversee the planning, coordination, and execution of APA-hosted events from start to finish. Responsibilities include securing event dates and calendar entries, managing event communications, recruiting parent volunteers, managing budgets, purchases, & check requests, completing event forms and permits, and working closely with Buildings & Grounds to coordinate setup and breakdown logistics. Serve as the event lead on-site, ensuring each event runs smoothly, and conduct post-event follow-up to identify opportunities for improvement. Additional duties as needed.
• Oversee, coordinate, and guide parent volunteers of Lower, Middle, and Upper School for 50+ APA events. Responsibilities include volunteer recruitment, communication, organization, and support for events such as Fall Decor Day, promotion/graduation receptions, and Parent Ambassador Program (all school); Fall Festival (LS); Theater Receptions (MS); Hoops Madness (US); and more.
• Host and/or support monthly APA meetings at Chesapeake and Teel Campuses, including working with APA leadership on agendas, responding to concerns or questions, updating parents on happenings at the school, and ensuring all parents feel welcome and are encouraged to volunteer and attend events.
• Partner with the Director of the Admiral Fund to strengthen parent engagement and participation in annual giving and enhance stewardship opportunities

Severn School APA Admiral Auction

• Oversee all aspects of APA Admiral Auction (March) from concept through completion. Manage all logistics and planning; create and manage parent volunteer Auction Committee; facilitate weekly planning meetings; coordinate print and digital marketing communications; solicit event sponsorships and gift-in-kind donations; manage OneCause auction platform; and serve as the primary point of contact for vendors, advertisers, sponsors, and event guests.

Qualifications:

• Bachelor’s degree
• Strong attention to detail and organization skills
• Professional experience in leading, organizing, executing, and managing of events from initial planning through completion and follow-up
• Technical capacity for utilizing a database tracking system
• Ability and willingness to work flexible hours, including evenings, as needed.