Payroll Administrator

Payroll & Accounts Payable Specialist

Location: Wayne, NJ

Job Type: Contract-to-Hire | Immediate Need

Compensation: $70,000 - $80,000 when permanent*

Position Summary

A growing healthcare organization in the Wayne, NJ area is seeking a Payroll & Accounts Payable Specialist to join its accounting team. This contract-to-hire opportunity is ideal for someone with hands-on payroll experience who is organized, detail-oriented, and comfortable managing multiple deadlines.

The position will oversee bi-weekly payroll for approximately 180 employees, including employees with varied compensation structures, while also supporting accounts payable, bank reconciliations, and month-end reporting.

Key Responsibilities

Payroll

• Process bi-weekly payroll for hourly and salaried employees.
• Review payroll data for accuracy and resolve discrepancies prior to submission.
• Calculate and verify performance-based compensation, travel and mileage reimbursements, and other variable pay.
• Process employee status changes, terminations, adjustments, and PTO accruals.
• Maintain accurate payroll records and assist with audits and compliance.

Accounts Payable | Company Will Train

• Review invoices and process vendor payments via EFT, online payment, and check.
• Prepare payment recommendations and obtain appropriate approvals.
• Maintain AP aging schedules and address vendor inquiries and discrepancies.
• Utilize Sage Intacct for invoice and AP processing.

Reconciliations & Reporting | Company Will Train

• Perform daily and monthly reconciliations across multiple bank accounts.
• Assist with cash flow monitoring and reporting.
• Support month-end reporting, including PTO accruals, travel expenses, AP aging, deposits, and sales and use tax.
• Maintain supporting documentation for internal and external audits.

Qualifications

• 3-5 years of payroll, accounts payable, bookkeeping, or accounting experience preferred.
• Experience managing multi-faceted payroll and compensation structures.
• Interest and ability to learn accounts payable processing.
• Strong communication skills and ability to maintain confidential information.

Benefits

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401(k) plan. Our program provides employees with the flexibility to choose the type of coverage that meets their individual needs.

Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by federal, state, or local law; and holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit the Candidate Privacy Information Statement.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements.