Budget Specialist OR Manager ONSITE Aventura FT direct hire

A municipality in the North Miami / Aventura area is seeking a detail-oriented Budget Specialist or Budget Manager to support its financial operations, budgeting, expense analysis, and vendor account management functions.

This is a versatile opportunity for candidates with varying levels of experience, ranging from an experienced budget or accounting specialist to a more senior-level budget professional. The ideal candidate will have experience analyzing year-over-year expenditures, monitoring budget allocations, maintaining accurate general ledger (GL) coding, and establishing vendor accounts while ensuring all required business and insurance documentation is properly collected and maintained.

Key Responsibilities

• Review and analyze year-over-year expenditures, identifying spending trends, discrepancies, and potential cost-saving opportunities.
• Assist with the preparation, monitoring, and maintenance of departmental budgets and financial reports.
• Monitor budget allocations and ensure expenses are appropriately categorized and assigned to the correct GL accounts.
• Establish and maintain vendor and client accounts, ensuring accurate collection and verification of business information, tax documentation, insurance certificates, and other required compliance records.
• Assign appropriate general ledger codes and expense classifications to vendors and companies based on the nature of their services.
• Review invoices, expenditures, and account information for accuracy and proper budget allocation.
• Maintain organized financial records and supporting documentation for internal reporting and auditing purposes.
• Work closely with municipal departments, vendors, and internal stakeholders to resolve discrepancies and ensure compliance with established financial procedures.
• Assist with budget forecasting, financial reconciliations, and periodic reporting as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or a related field is REQUIRED.
• Experience in budgeting, financial analysis, accounting, accounts payable, or municipal finance.
• Prior experience reviewing expenses, analyzing financial data, and comparing year-over-year expenditures.
• Understanding of general ledger (GL) accounts, expense classifications, and account allocations.
• Experience with vendor setup, onboarding, or accounts payable processes, including collecting and reviewing business and insurance documentation.
• Proficiency with Microsoft Excel and financial/accounting software or ERP systems.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Preferred Qualifications

• Previous experience working for a town, city, municipality, government agency, or public-sector organization.
• Familiarity with municipal budgeting, procurement procedures, and financial reporting.
• Experience with ERP or financial management systems such as Tyler Technologies.
• Candidates with experience ranging from Budget Specialist to Budget Manager are encouraged to apply.