Vice President, Finance & Administration

INSTITUTE FOR NONVIOLENCE CHICAGO

POSITION TITLE: Vice President, Finance & Administration

REPORTS TO: Chief Operating Officer

The Institute for Nonviolence Chicago’s mission is to end the cycle of gun violence in Chicago using Dr. Martin Luther King, Jr.’s principles and teachings of nonviolence. Informed by a philosophy of nonviolence, Nonviolence Chicago will establish caring and sustained relationships with participants engaged in the cycle of violence. We will emphasize partnerships with community members, leaders, social service providers, and local law enforcement to reduce community levels of violence. We will help create a safer, healthier environment for young adults, youth, and their families. These general approaches will be specifically addressed using five major methods: Community Violence Intervention (CVI) / Street Outreach, Individualized Service Provision, Victim Support Services, Behavioral Health and Nonviolence Training.

POSITION OVERVIEW: The Vice President of Finance & Administration (VPFA) serves as a key member of the executive leadership team and is responsible for leading the Institute's administrative infrastructure to ensure organizational excellence, operational efficiency, financial sustainability, and strategic execution in support of programmatic initiatives. Reporting to the Chief Operating Officer, the VPFA provides executive leadership over Finance, Human Resources, Facilities & Administrative Operations, and Data & Tech Operations. The position is responsible for developing integrated systems that support the Institute's mission while enabling program leaders to focus on delivering community impact.

The VPFA ensures that the Institute's administrative functions operate as a coordinated enterprise rather than independent departments. The role emphasizes strategic leadership, cross-functional collaboration, organizational performance, continuous improvement, and stewardship of financial and organizational resources. This position serves as the COO's principal partner for administrative operations and provides executive oversight for the systems that enable organizational effectiveness. The VPFA will also play a key role in the planning for and general operations of the Institute’s new hub location, “The Peace Campus,” in West Garfield Park.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

Executive Leadership

• Serve as a member of the Executive Leadership Team.
• Partner with the COO in developing and executing organizational strategy.
• Translate strategic priorities into operational plans and measurable outcomes.
• Advise executive leadership on organizational capacity, enterprise risks, and resource allocation.
• Lead cross-functional initiatives that improve organizational effectiveness.
• Build organizational systems capable of supporting continued growth.
• Hire and develop leaders and engage in coaching to build high-performing teams.
• Identify opportunities for automation in order to improve organizational efficiency.
• Promote a culture of operational excellence and hold staff accountable.

Finance & Accounting

Provide executive oversight for all financial operations while empowering the Director of Grants Management and Accounting Manager to manage day-to-day finance, accounting, and grant functions. This role also includes serving as the lead interface with INVC's fiscal sponsor providing financial and accounting administrative support. Responsibilities include:

• Provide strategic financial leadership.
• Oversee annual operating and capital budgeting.
• Lead long-range financial planning.
• Monitor organizational financial performance.
• Present financial information to executive leadership and the Board.
• Ensure compliance with GAAP, Uniform Guidance, IRS regulations, and nonprofit accounting standards.
• Maintain strong internal controls.
• Oversee cash flow management and liquidity planning.
• Evaluate organizational financial risks and develop multi-year financial projections.
• Support grant budgeting and indirect cost recovery strategies.
• Oversee annual audit and tax filings.
• Review vendor relationships.
• Ensure financial policies remain current and effective, revising when necessary to accommodate improved administrative support for organizational effectiveness.

Human Resources

Provide executive leadership for all people operations while supporting the Director of Human Resources to manage the day-to-day operations and oversee organizational talent strategy. As the Institute has a PEO relationship, this role will also include interfacing with Human Resources staff at Metropolitan Family Services. Responsibilities include:

• Identify ways to support expanding the organization’s talent pool.
• Guide workforce planning.
• Ensure standardization of hiring practices.
• Develop leadership development initiatives and trainings.
• Promote employee engagement.
• Ensure compliance with employment laws.
• Oversee employee relations.
• Foster a healthy organizational culture.

Data & Technology Operations

Provide strategic leadership over data and organizational performance systems while supporting the Director of Data & Tech Operations to manage the day-to-day operations of the data team. Responsibilities include:

• Ensure data integrity across systems.
• Support the development of organizational dashboards.
• Support program performance measurement.
• Partner with leadership on KPI development.
• Promote evidence-based decision making.
• Oversee business intelligence initiatives.
• Align technology investments with organizational priorities.
• Support grant reporting and outcome measurement.

Facilities & Administrative Operations

Provide executive oversight of all physical assets and administrative support services. Responsibilities include:

• Oversee facilities operations, including supporting the development and administration of INVC's Peace Campus in West Garfield Park.
• Develop long-term facility maintenance plans and ensure regulatory compliance.
• Lead capital improvement planning.
• Ensure workplace safety and develop crisis response procedures.
• Oversee administrative support services.
• Oversee lease agreements and insurance renewals.
• Manage vendor relationships.
• Improve operational efficiency across locations.
• Ensure facilities support both staff and community engagement.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Human Resources, Organizational Leadership, or related field. Master's degree (MBA, MPA, MS Finance, or related field), preferred.
• Minimum ten (10) years of progressive leadership experience.
• Minimum seven (7) years supervising multiple functional departments.
• CPA, SHRM-SCP, SPHR, PMP, or similar professional certification.
• Experience leading administrative functions in nonprofit, government, healthcare, education, or similarly complex organizations, and experience with grant-funded organizations.
• Experience overseeing multiple administrative departments, which include finance and accounting simultaneously.
• Experience supporting a Board of Directors.
• Data-driven leader with strong financial acumen focused on maximizing impact with available resources.
• Experience leading organizational change.
• Demonstrated ability to build collaborative teams.
• Ability to quickly build rapport with internal and external stakeholders and balance competing interests.
• Excellent communication and executive presentation skills.
• Willingness to learn and commit to the principles of nonviolence, restorative justice and trauma-informed practices
• No pending criminal cases or prior convictions for sexual assault, child abuse or domestic violence
• Valid Illinois driver’s license, insurance, and good driving record
• Access to a vehicle to be able to move between neighborhoods served by Institute for Nonviolence Chicago

BENEFITS: Competitive/commensurate with experience and other qualifications. Competitive benefits package available, including Health, Life, and 401K.

SALARY: $130,000 – $140,000

Institute for Nonviolence Chicago -- EEO Statement

Institute for Nonviolence Chicago provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Institute for Nonviolence Chicago complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.