Construction Management Coordinator

POSITION DESCRIPTION                                                          

PRIMARY FUNCTION: Construction Project Coordination

TITLE: Construction Management Coordinator                                                                           

DEPARTMENT: Construction Management

REPORTS TO: Senior Construction Manager                                                                                     

POSITION FOCUS

This position is responsible for project support activities for a varying number of real estate development projects. The project portfolio may include industrial, retail, multi-family, office, and/or senior living developments. The major responsibilities include, but are not limited to, project document control; review of monthly general contractor payment submittals; monthly job cost reporting; development payments; coordination of development contracts; and special projects as requested.

CUSTOMER SERVICE FOCUS

To support the vision of Leadership, this position helps ensure that our customers recognize us as the best in our business by promoting a culture of service, accuracy, reliability, and professionalism. This role should champion that culture in every touchpoint of our business with associates, contractors, partners, tenants and owners. The service and courtesy extended and promoted daily will help ensure a healthy and productive culture of serving others with excellence.

ESSENTIAL RESPONSIBILITIES

Construction Project Coordination:

The Construction Management Coordinator is responsible for maintaining overall project document control by organizing hard-copy and electronic files and ensuring critical design and construction documents are obtained, distributed, and filed accurately. This role coordinates building permit submissions with municipalities and associated authorities having jurisdiction. This role also researches municipal requirements, permit processes, and development fees; tracking submittals and milestones, review comments, approvals, and related communications; and distributing updates to the project team. The position supports project start-up by preparing bid documents and Requests for Proposals (RFPs) for selected architects, engineers, other design disciplines, and general contractors, collecting bids and proposals, and preparing summaries to help the construction manager evaluate submissions. Responsibilities also include supporting project cost control by maintaining cost management worksheets and assist with budget-versus-actual reporting, committed costs, change orders, contingency usage, cost-to-date reporting, forecasts of final costs, reviewing monthly cost-to-date reports, preparing monthly updates and draw requests, tracking lien waivers, and assisting with final cost accounting before turnover to operations. The role documents key project activities, including meeting minutes, site walks, punch lists, and follow-up items; coordinates with design-build vendors to provide timely information requested by the construction manager or entitlements manager; Coordinate preparation and routing of consultant and contractor agreements, amendments, change-order documentation, insurance certificates, and other required compliance documents. Maintain a centralized contract log and track execution, outstanding approvals, and expirations, prepares letters, spreadsheets, and other project documentation as requested; and assists with project closeout by obtaining as-built documents, operation and maintenance manuals, hard-copy and electronic records, final punch lists, final photography, client satisfaction surveys, and client testimonials.

Development Accounting:

The team member will review monthly general contractor pay applications, facilitate the collection of lien releases and other lender-required documentation, and assist with preparation for monthly job cost budget meetings. This position is also responsible for setting up and maintaining the contracts workflow to support effective management of project budgets in Yardi.

This role contributes to ongoing process improvement and work efficiency by supporting project reconciliations and assisting with the development of standardized procedures.

SUPERVISORY DUTIES

None

COMPETENCIES

Communication:

·       Exhibits good listening and comprehension

·       Expresses ideas and thoughts in written form

·       Expresses ideas and thoughts verbally

·       Keeps others adequately informed

·       Selects and uses appropriate communication methods

Customer Service:

·       Displays courtesy and sensitivity

·       Manages difficult customer situations

·       Meets commitments

·       Responds promptly to customer needs

·       Solicits customer feedback to improve service

Dependability:

·       Commits to doing the best job possible

·       Follows instructions, responds to management direction

·       Keeps commitments

·       Meets attendance and punctuality guidelines

·       Responds to requests for service and assistance

·       Takes responsibility for own actions

Initiative:

·       Asks for help when needed

·       Looks for and takes advantage of opportunities

·       Seeks increased responsibilities

·       Takes independent actions and calculated risks

·       Undertakes self-development activities

·       Volunteers readily

Planning & Organization:

·       Integrates changes smoothly

·       Plans for additional resources

·       Prioritizes and plans work activities

·       Sets goals and objectives

·       Uses time efficiently

·       Works in an organized manner

Quality:

·       Applies feedback to improve performance

·       Demonstrates accuracy and thoroughness

·       Displays commitment to excellence

·       Looks for ways to improve and promote quality

·       Monitors own work to ensure quality

Teamwork:

·       Balances team and individual responsibilities

·       Contributes to building a positive team spirit

·       Exhibits objectivity and openness to others' views

·       Gives and welcomes feedback

·       Puts success of team above own interests

Use of Technology:

·       Adapts to new technologies

·       Demonstrates required skills

·       Keeps technical skills up to date

·       Troubleshoots technological problems

·       Uses technology to increase productivity

PERSONAL AND INTERPERSONAL SKILLS

Welcoming and warm personality. Demonstrates genuine care for customers and associates. Maintains professionalism in stressful situations by responding in a cool, calm, and collected way. Exhibits integrity by raising ethical concerns with a supervisor for clarity. Creates confidence and trust with others and is viewed as honest and direct. Is comfortable conversing with individuals from a variety of backgrounds and at all organizational levels. Contributes to an environment where associates thrive and actively support their managers by working effectively and diligently while supporting their team members. Exhibits confidence in accepting new challenges and learning opportunities. Positively accepts and provides feedback.

KNOWLEDGE/SKILLS

Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment. Excellent written and oral communication skills are required. Ability to work efficiently while maintaining strong attention to detail. Has analytical skills and the ability to apply them effectively to practical solutions.

EDUCATION/FORMAL TRAINING

BS or BA Preferred but not required, dependent on experience

EXPERIENCE

Ideally 1-3 years of full-time experience in a related construction or accounting field.

MATERIAL/EQUIPMENT USED

Continuous use of all business and office equipment.

WORK ENVIRONMENT

Indoor office environment with occasional site activity and events.

Salary range: $60,000–$75,000 annually, depending on experience and qualifications.

This position description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. The associate may perform other duties as assigned.