Accounts Payable Associate

Title: Accounts Payable Coordinator

Location: Phoenix, AZ

Our client, a leading global company specializing in custom solutions for the medical device and pharmaceutical industries, is seeking an Accounts Payable Associate for its Phoenix, AZ location. The company designs and manufactures custom components using advanced plastic manufacturing technology and rigorous quality control standards.

Position Overview

The Accounts Payable Associate works closely with Purchasing, Receiving, and Accounting to manage the full-cycle accounts payable process for a manufacturing operation. Reporting to the Accounting Manager/Controller, this role ensures vendors are paid accurately and on time, that invoices tie correctly to purchase orders and receipts, and that AP records support a timely and accurate month-end close.

Responsibilities and Functions:

• Process a high volume of vendor invoices for raw materials, components, MRO supplies, freight, and services, ensuring accurate coding to GL accounts and cost centers.
• Perform three-way match of invoices to purchase orders and receiving documents; research and resolve price, quantity, and receiving discrepancies with Purchasing, Receiving, and vendors.
• Prepare weekly payment runs (check, ACH, and wire) for management approval, ensuring on-time payment to capture early-pay discounts and avoid late fees.
• Maintain the vendor master file, including new vendor setup, W-9 collection, and banking-detail verification to prevent fraud and duplicate payments.
• Reconcile vendor statements, follow up on past-due notices and credits, and serve as the first point of contact for vendor inquiries.
• Maintain and review the AP aging report and help keep AP subledger balances in agreement with the general ledger.
• Support month-end close by preparing AP accruals, reviewing received-not-invoiced items, and completing related reconciliations.
• Provide documentation for internal and external audits and follow internal controls over disbursements.
• Recommend and support improvements to AP processes, including expanded use of ERP and AP automation tools.

Qualifications:

Education:

• Associate's degree in Accounting required; Bachelor's degree in Accounting or Finance is a plus.

Experience:

• 3+ years of accounts payable or general accounting experience; manufacturing or distribution experience strongly preferred.
• Working knowledge of full-cycle AP, three-way matching, GL coding, and accruals.
• Experience with an ERP or accounting system (SAP, Oracle, Epicor, Microsoft Dynamics, NetSuite, Sage, or similar).
• Intermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and reconciliations.
• Strong attention to detail and the ability to meet weekly payment and month-end deadlines.
• Clear, professional communication skills with vendors and internal departments. C

Benefits: •

• 401(k) match program
• Dental, health, and vision insurance
• Paid time off
• Career development and growth opportunity

Location: Phoenix, AZ — on-site, full-time.

Equal Opportunity Employer Disclaimer

This organization is an Equal Opportunity Employer and is committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, protected veteran status, or any other characteristic protected by applicable law. Employment decisions are based solely on qualifications, merit, and business needs.