Accounts Receivable Specialist

Accounts Receivable Specialist

Salary: $55,000.00 per year

Location: Lakewood, Colorado

Work Arrangement: In-office position

Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

We are seeking a detail-oriented Accounts Receivable Specialist to manage incoming payments, monitor outstanding customer balances, and help maintain steady cash flow. The ideal candidate will ensure invoices are accurate, payments are recorded correctly, overdue balances are addressed promptly, and customer accounts remain current and well documented.

Core Responsibilities:

·        Invoicing: Prepare and send accurate customer invoices, bills, and monthly account statements in a timely manner.

·        Cash Application: Match checks, ACH payments, wire transfers, and credit card payments to the appropriate customer accounts.

·        Banking: Send and receive wire transfers and prepare and process daily deposits accurately and on schedule.

·        Collections: Contact customers by phone or email regarding past-due balances, arrange payment follow-ups, and document collection activity.

·        Reconciliation: Reconcile the accounts receivable ledger and research and resolve billing errors, short payments, unapplied cash, and account discrepancies.

·        Reporting: Prepare and monitor accounts receivable aging reports, days sales outstanding (DSO), and other key receivables metrics.

·        Due Diligence: Complete due diligence projects and compile supporting documentation for annual reporting requirements, such as 1099 IRS reporting and State check escheating.

·        Account Maintenance: Maintain accurate customer records and supporting documentation while assisting with month-end close.

·        Customer Service: Respond professionally to billing questions and collaborate with internal teams to resolve account issues.

Required Skills and Qualifications:

·        Experience in accounts receivable, billing, collections, bookkeeping, or a related accounting function.

·        Proficiency with accounting software or systems such as or similar to QuickBooks, RynohLive, or NetSuite.

·        Strong basic math skills and a high level of data-entry accuracy.

·        Clear, professional, and courteous written and verbal communication skills.

·        Excellent organization, attention to detail, and the ability to manage a high volume of customer accounts and deadlines.

·        Sound judgment when handling confidential financial information.

·        High school diploma or equivalent.

Preferred Qualifications:

·        At least 1-2 years on the job experience in accounting, finance, or equivalent experience.

·        Experience preparing aging reports and supporting month-end close.

·        Strong multitasking skills and the ability to manage competing priorities effectively.

·        Familiarity with IRS Form 1099 reporting and escheat reporting requirements.

·        Experience working in an environment with dozens or hundreds of active customer accounts.