Facilities Manager

Job Title: Manager, Facilities

Organization: Western Golf Association (WGA) & Evans Scholars Foundation (ESF)

Location: Glenview, IL

Reports To: Senior Manager, Facilities

Job Type: Full-Time

Salary Range: $90,000 to $110,000

Position Summary:

The Facilities Manager is responsible for the day-to-day management, maintenance, and continuous improvement of Evans Scholars Foundation facilities, including chapter houses, headquarters, and the Foundation's vehicle fleet. Reporting to the Senior Manager of Facilities this position plays a key role in ensuring Foundation properties are safe, functional, and well-maintained.

Job Responsibilities:

·        Serve as the primary point of contact for facility-related issues and ensure timely resolution of maintenance requests and operational needs.

·        Manage the Foundation’s fleet program, including vehicle maintenance, registrations and licensing, utilization, and replacement planning

·        Maintain facility work order logs, maintenance records, warranties, fleet records, and other property documentation.

·        Monitor contractor and vendor performance, address issues as they arise, and ensure work is completed in accordance with established scopes, schedules, budgets, and organizational standards.

·        Review, approve, and reconcile facility-related invoices for accuracy, contract compliance, and budget adherence.

·        Conduct periodic property inspections as needed to identify maintenance, safety, and operational needs.

·        Support Foundation events and special projects requiring facilities planning, logistics, and coordination

·        Identify and implement opportunities to improve operational efficiency, sustainability, and day-to-day facility operations across Foundation properties.

·        Contribute to operating and capital budget development by providing property-level cost information, expenditure tracking, and recommendations.

·        Support the development and execution of facility projects by providing input on project needs, costs, timelines, and operational requirements.

·        Share responsibility for emergency facility response, disaster recovery planning, and after-hours facility issues.

·        Support the Senior Manager with renovations and capital improvement projects, including vendor coordination, scheduling, and project follow-through.

·        Provide operational continuity across Foundation properties, serving as a key resource for facility needs, ensuring consistent standards, service levels, and follow-through.

·        Perform other duties as assigned.

Qualifications:

Education and/or Experience

·        Candidates may qualify through a combination of relevant professional experience and/or education.

·        Degrees and certificates are beneficial.

·        Relevant professional experience in facility management, building operations, property management, or related fields will be preferred.

Qualified Candidates Will Have

• Minimum five years of experience in facilities management, property management, building operations, building maintenance
• Strong knowledge of commercial building systems, building repairs, renovations, preventive maintenance programs, and facility operations
• Experience managing contractors, vendors, and service agreements while ensuring quality, safety, and budget compliance
• Experience managing organizational vehicle fleets, including maintenance scheduling, registrations, and repairs
• Experience tracking project expenditures and assisting with operating and capital budgets
• Proficiency with Microsoft Outlook, Excel, and Word. Experience with computerized maintenance management systems (CMMS), work order software, or project management software is a plus

Core Competencies:

• Strong written and verbal communication skills and the ability to build effective working relationships with staff, students, and vendors
• Ability to work independently
• Strong organizational and time management skills
• Adaptability and flexibility
• Problem solving and critical thinking skills
• Demonstrate accountability and attention to detail

Work Schedule & Travel Requirements:

• Ability to work out of Glenview, IL Headquarters at minimum 4 days a week.
• Ability to occasionally travel regionally to conduct facility inspections, oversee projects, and support Foundation operations
• Willingness to occasionally work evenings and weekends and respond to facility emergencies when necessary

Benefits Include:

• Base salary plus bonus (commensurate with experience)
• Comprehensive insurance package (medical, dental, vision, etc.)
• 403(b) retirement plan with a very competitive contribution program
• Paid time off
• Walking distance to Glenview Metra train station

Application:

About the Evans Scholars Foundation | Western Golf Association:

Since 1930, the Evans Scholars Foundation (ESF) has provided full tuition and housing scholarships to deserving caddies. More than 12,870 Alumni have graduated as Evans Scholars, representing more than $435 million in tuition and housing costs. There are currently 1,310 Evans Scholars attending 28 universities across the country. The Western Golf Association (WGA) has conducted championships for professional and amateur golfers since 1899. Today, it is a driving force in the game of golf, raises funds and awareness for the Evans Scholars Program and promotes youth caddie opportunities.

Values Statement:

We believe that fostering a welcoming environment and embracing various perspectives are vital to strengthening our organization. We aim to cultivate a community where everyone feels valued and to expand opportunities to elevate and enrich the WGA and Evans Scholars community.