Executive Assistant to Chief Executive Officer

Job Description:

JINSA is looking for an Executive Assistant to the CEO, who will assist the CEO’s various efforts, and act as an administrator in the office. The Executive Assistant’s responsibilities include:

• Scheduling meetings, conferences and Zooms involving the CEO with senior government, diplomatic, and academic figures.
• Helping to manage the CEO’s travel.
• Interacting with JINSA’s Board of Directors and scheduling their meetings/conferences/Zooms.
• Facilitating Board of Director meetings by planning agendas, developing and distributing presentations and reports.
• Reducing CEO’s workload.
• Assisting in event planning and operations as needed.
• Documenting and inputting Executive activities in fundraising database.
• Coordinating Executive activities with other staff members’ workflow.
• Ordering office supplies and act as main contact for vendors.
• Manage office equipment and scheduling service appointments
• Answering phones
• Tracking staff sick/vacation leave.
• Managing office’s digital subscriptions.
• Producing emails to JINSA’s extensive contact list.
• Handling confidential matters with absolute discretion.

Some domestic travel may be required.

Skills, Experience and Education:

Candidate must be:

• Detail-oriented, organized, possess strong time-management skills, work well alone and with others, easy-going, and have a positive disposition.
• Proficient in basic office software, such as Excel, Word, and Outlook.
• Experienced with CRM software such as Blackbaud, Salesforce, or analogues
• Able to exercise absolute discretion

The ideal candidate will have:

• 2-5+ years of experience as an executive assistant to C-suite-level management.
• Strong writing and verbal communication skills.
• Bachelor’s degree.

Compensation: JINSA offers a very competitive salary, commensurate with experience, and great benefits.

About JINSA:

• The Jewish Institute for National Security of America (JINSA) is dedicated to educating Congressional, military and civilian national security decision-makers on American defense and strategic interests, primarily in the Middle East, the cornerstone of which is a robust U.S.-Israeli security cooperation. JINSA believes that a strong American military and national security posture is the best guarantor of peace and the survival of our values and civilization.