Staff Accountant/Accounting Manager

Position Summary

The Staff Accountant/Accounting Manager is responsible for overseeing and maintaining accurate financial records, managing accounts payable, assisting with payroll and tax reporting, monitoring cash flow, and preparing financial statements and reports. This position works closely with company leadership, vendors, financial institutions, and other employees to ensure efficient and accurate financial operations.

Key Responsibilities

Accounting and Financial Reporting

• Record, classify, and maintain financial transactions in the general ledger.
• Reconcile bank accounts, credit card statements, and other financial accounts to ensure accuracy and identify discrepancies.
• Monitor online banking activity across multiple checking accounts, including automatic payments, transfers, and deposits.
• Prepare financial statements and reports, including profit and loss statements, balance sheets, and other financial summaries.
• Monitor and project cash flow requirements to support company financial planning.
• Gather financial information and prepare requested reports for company leadership, including equipment debt schedules and other financial analyses.

Accounts Payable and Cash Management

• Distribute vendor invoices for approval and proper expense coding and enter approved invoices into the accounting software.
• Review and reconcile vendor statements against accounts payable records.
• Ensure vendor invoices and accounts payable obligations are processed and paid accurately and on time.
• Monitor and ensure timely payment of company debt obligations.
• Prepare and process miscellaneous payments by check or ACH, including rent, utilities, wage garnishments, child support, and other company expenses.
• Communicate with vendors, auditors, bankers, and other external parties as needed.

Tax Compliance and Regulatory Reporting

• Prepare and file required tax documents and regulatory reports, including:
• State sales and tax reports.
• W-2s and 1099s.
• Minnesota motor fuel tax refund claims.
• Quarterly International Fuel Tax Agreement (IFTA) returns.
• Other required state and federal filings.
• Prepare and maintain monthly mileage and fuel reports to support accurate quarterly IFTA filings.

Payroll and Employee Administration

• Assist with payroll processing to ensure employees are paid accurately and on schedule.
• Maintain payroll system information and process employee-related changes as needed.
• Enter new employees into the accounting and payroll systems and complete other required state-mandated employee registrations and entries.

General Office and Administrative Support

• Assist other office personnel with administrative and operational responsibilities when needed.
• Help answer incoming telephone calls and direct inquiries appropriately.
• Perform other job-related duties and responsibilities as assigned.

Position Expectations

• Maintain accuracy, confidentiality, and organization in all financial records and transactions.
• Meet established deadlines for financial reporting, payroll, tax filings, and payment obligations.
• Communicate effectively with company leadership, employees, vendors, and external financial partners.
• Demonstrate flexibility and a willingness to assist with general office responsibilities as needed.

Salary

• $70,000 - $80,000
• Excellent company benefits
• Vacation/PTO 3 weeks to begin