Accounting and Contracts Coordinator

Accounting & Contracts Coordinator

WE'RE HIRING!

Accounting & Contracts Coordinator

Linguistica Interpreting and Translation, LLC

Location: Visalia, California

Employment Type: Full-Time

Bilingual Staff Preferred (English-Spanish)

Work Arrangement: Primarily Remote / Hybrid

Schedule: Flexible and variable; not a traditional 8:00 AM–5:00 PM position

Compensation: Pay based on experience and qualifications

About Linguistica

Linguistica Interpreting and Translation, LLC is a professional language services company providing interpretation, translation, and community outreach services throughout California.

We work with government agencies, educational institutions, nonprofit organizations, and private-sector clients. Our team values integrity, professionalism, accountability, teamwork, and exceptional client service.

Position Overview

We are seeking a highly organized, detail-oriented, dependable, and self-motivated professional to support our accounting, contract management, financial tracking, and administrative operations.

This position requires someone who takes initiative, manages responsibilities independently, anticipates upcoming needs, and follows through without constant supervision or repeated reminders.

The ideal candidate is comfortable working with financial records, complex Excel spreadsheets, contracts, deadlines, and client communications while contributing to a collaborative and supportive team environment.

Key Responsibilities

1. Accounts Payable & Receivable

• Process and track invoices, payments, and financial documentation.

• Monitor outstanding balances, overdue invoices, and payment deadlines.

• Contact clients regarding purchase orders, late payments, billing discrepancies, and missing information.

• Record payments received and maintain accurate accounting software records.

• Review invoices against contract terms, authorized rates, and available budgets.

• Resolve discrepancies and ensure billing requirements are completed accurately and promptly.

2. Contract Management & Compliance

• Research, review, and analyze contracts, agreements, purchase orders, and related documentation.

• Review contract terms and conditions, billing provisions, insurance requirements, and payment schedules.

• Track contract budgets, available balances, renewal dates, and expiration deadlines.

• Prepare and coordinate contract amendment requests, extensions, and budget adjustments.

• Follow up with clients regarding pending agreements, approvals, signatures, and documentation.

• Coordinate contract execution by authorized company representatives.

• Identify missing information, compliance concerns, and upcoming deadlines.

• Maintain organized, current contract records and tracking systems.

3. Microsoft Excel & Data Management

Advanced proficiency in Microsoft Excel is essential.

• Create, maintain, and update detailed spreadsheets and tracking systems.

• Develop and troubleshoot formulas, calculations, and financial summaries.

• Format, sort, filter, and organize complex data.

• Create charts, reports, and visual summaries.

• Maintain spreadsheets tracking contracts, payment terms, budgets, insurance requirements, and policy expiration dates.

• Document changes and ensure information remains accurate and current.

• Identify opportunities to improve reporting systems and administrative processes.

4. Administrative & Team Support

• Provide administrative support across departments as needed.

• Cross-train to assist with essential responsibilities during team member absences.

• Conduct research, prepare documentation, and support general business operations.

• Communicate proactively regarding assignments, deadlines, and outstanding matters.

• Maintain confidentiality and professionalism.

• Contribute to a positive, respectful, and collaborative team environment.

Work Arrangement & Scheduling

This is a full-time, primarily remote position, with occasional required in-person office days, meetings, training, or other business-related activities.

The schedule is flexible and may vary depending on business operations, client deadlines, and team needs.

This is not a traditional 8:00 AM–5:00 PM position.

Candidates must be able to:

• Independently organize and manage their work schedule.

• Remain responsive and available for scheduled meetings, client communications, and time-sensitive assignments.

• Adjust working hours when reasonably necessary to meet business needs.

• Consistently meet deadlines without close supervision.

• Attend required in-person workdays and meetings.

• Maintain productivity, accountability, and clear communication while working remotely.

We value flexibility, but flexibility must be accompanied by dependability, strong communication, and consistent results.

Required Qualifications

• Experience in accounting support, accounts payable, accounts receivable, contract administration, or related administrative work.

• Strong Microsoft Excel skills, including formulas, formatting, charts, and data analysis.

• Excellent organizational skills and attention to detail.

• Ability to independently prioritize and complete multiple assignments.

• Strong written and verbal communication skills.

• Experience reviewing contracts, financial documents, or administrative agreements.

• Confidence communicating with clients about payments, purchase orders, and outstanding documentation.

• Ability to research information, identify discrepancies, and develop practical solutions.

• Ability to learn and adapt to new software and business processes.

• Strong professional judgment and commitment to confidentiality.

• Ability to work effectively in a collaborative team environment.

Preferred Qualifications

• Experience with government contracts, public agencies, or school districts.

• Familiarity with contract amendments, insurance certificates, purchase orders, and vendor compliance.

• Experience with accounting software and financial reporting.

• Experience creating Excel dashboards or advanced tracking systems.

• Background in small-business administration or professional services.

• Bilingual English/Spanish skills are a plus.

Our Nonnegotiable Values

Honesty. Responsibility. Respect. Self-Motivation.

We believe technical skills are important, but character, accountability, and initiative are equally essential.

We are looking for someone who:

• Is honest: Demonstrates integrity and transparency in all responsibilities.

• Is responsible: Takes ownership of assignments and follows through.

• Is respectful: Treats clients, colleagues, and business partners professionally.

• Is self-driven: Identifies priorities and takes appropriate initiative without waiting to be reminded.

• Is dependable: Meets deadlines, communicates proactively, and honors commitments.

• Is resourceful: Researches solutions and exercises good judgment.

• Is adaptable: Willingly supports other team members and adjusts to changing priorities.

• Is collaborative: Contributes positively to a supportive, respectful, and team-oriented workplace.

Who Will Succeed in This Position?

Someone who enjoys organization, numbers, research, and problem-solving; takes pride in accuracy; works effectively without constant supervision; and recognizes when something needs attention.

We are looking for a team member who doesn't simply complete assigned tasks but also anticipates needs, identifies potential issues, and contributes to improving the way we operate.

Does this sound like you? We'd love to hear from you!

Linguistica Interpreting and Translation, LLC

www.linguisticateam.com

At-Will Employment

Employment with Linguistica Interpreting and Translation, LLC is at will, meaning that either the employee or the Company may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable federal and California laws.

Nothing in this job posting, job description, or related communications constitutes a contract or guarantee of employment for any specific period.

The Company reserves the right to modify job duties, responsibilities, work schedules, work arrangements, and other terms and conditions of employment as business needs evolve, subject to applicable law.

Equal Opportunity Employer

• Linguistica Interpreting and Translation, LLC is an equal opportunity employer committed to maintaining a professional, respectful, and collaborative workplace. Employment decisions are based on qualifications, experience, performance, and legitimate business needs, without discrimination or retaliation prohibited by applicable law.