Paralegal-Contract Coordinator (Remote)

About Us

Respondus is a leading SaaS company specializing in online exam integrity solutions for education and training markets. Our applications integrate with Learning Management Systems such as Canvas, Brightspace, Blackboard, and Moodle, helping institutions deliver secure online assessments.

Thousands of universities, K-12 districts, testing centers, and assessment providers rely on Respondus to support hundreds of millions of assessments annually. Respondus is a profitable, 20+ year-old company with a highly recurring revenue base, no debt, and no outside investors.

We are currently reviewing applicants residing in Arizona, Arkansas, Colorado, Massachusetts, Montana, Oregon, Pennsylvania, South Carolina, Texas, Virginia, Washington, and Wisconsin.

Position Summary / Essential Functions

Respondus is seeking an experienced paralegal/contracts professional to support our legal and business teams in managing agreements and related processes. This role is well suited for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities with minimal oversight.

The Paralegal – Contracts Coordinator will work closely with the Contracts Manager, General Counsel, Operations, Sales, Licensing, and Security to coordinate contract review, manage contract workflows, track open items, and help improve contracting processes. 

The successful candidate will bring strong follow-through, sound business judgment, discretion, and a proactive, collaborative working style.

Responsibilities include

• Support General Counsel, the Contracts Manager, and Director of Operations in maintaining and improving contract workflows, templates, and internal processes.
• Serve as the initial point of contact for contract-related requests from Sales and Licensing and route legal, privacy, and security matters to the appropriate team.
• Track contract requests, status, and outstanding items in Salesforce and other contract management systems.
• Coordinate with internal teams and legal counsel to review, prepare and execute SDK and customer agreements, NDAs, addenda, and other commercial agreements.
• Support contracting needs for SDK partners, including reviewing drafts, managing templated responses, coordinating reviews, and tracking agreements through completion.
• Track contract requests, status updates, and outstanding items using Salesforce and other contract management systems.
• Maintain organized and accurate contract records, documentation, and related correspondence.
• Identify opportunities to improve efficiency, consistency, and communication throughout the contracting process. 
• Assist with additional legal operations, contract administration, and related responsibilities as needed. 

Qualifications

• 3+ years of relevant corporate paralegal, contract administration, or contract management experience.
• Demonstrated experience coordinating agreements, contract reviews, and approval processes.
• Strong organizational skills and demonstrated ability to manage multiple projects and deadlines simultaneously.
• Exceptional follow-up and follow-through with minimal supervision.
• Ability to work effectively in an environment that sometimes requires quick turnaround.
• Proven ability to handle confidential and sensitive information with discretion.
• Strong written and verbal communication skills.
• Excellent attention to detail and sound business judgment.
• Experience with enterprise software, SaaS, or cloud-based services preferred.
• Experience with data privacy matters is a plus.
• Experience with Concord or a similar contract lifecycle management system is a plus.
• Bachelor's degree or paralegal certificate preferred.

Additional Information

This is a full-time, fully remote position available to candidates residing in residing in Arizona, Arkansas, Colorado, Massachusetts, Montana, Oregon, Pennsylvania, South Carolina, Texas, Virginia, Washington, or Wisconsin. 

Candidates should have a dedicated home office or workspace free from distractions and the flexibility to participate in meetings across multiple U.S. time zones.

Compensation & Benefits

Respondus offers competitive compensation and a comprehensive benefits package, including company-paid health insurance, paid vacation, a bonus plan, and a matching 401(k). 

As an equal opportunity employer, Respondus is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, gender identity and expression, veteran status, or other non- job-related characteristics or other prohibited grounds specified in applicable federal, state, and local laws. 

Please note that Respondus is unable to sponsor employment visas now or in the future.

No phone calls or agencies, please.