Administrative Assistant

Print Parlor is looking for a motivated, organized, and detail-oriented Administrative Assistant to join our growing team! We're seeking someone who is proactive, reliable, and comfortable working in a fast-paced, creative environment. The ideal candidate enjoys keeping things organized, communicating with clients and vendors, and helping ensure daily operations run smoothly.

This role will also provide support with sales initiatives, client outreach, and follow-ups to help build relationships and identify new business opportunities.

Responsibilities

• Provide day-to-day administrative and operational support to the team.
• Manage emails, phone calls, scheduling, and general correspondence.
• Assist with client communication, order updates, and follow-ups.
• Maintain organized records, spreadsheets, invoices, and order documentation.
• Track job statuses, deadlines, approvals, and production schedules.
• Coordinate with vendors, suppliers, and internal team members to ensure projects stay on track.
• Assist with preparing quotes, proposals, presentations, and other business documents.
• Support sales efforts through client outreach, lead follow-ups, and identifying potential business opportunities.
• Help maintain client relationships and communicate Print Parlor's services to prospective customers.
• Assist with office organization, supplies, and other administrative tasks as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Proactive mindset with a willingness to learn and take initiative.
• Comfortable using Google Workspace, Microsoft Office, Excel, and other administrative tools.
• Professional, dependable, and able to work both independently and as part of a team.
• Previous administrative, customer service, or sales experience is a plus.