About this opportunity
Legal Operations Administrator
An established boutique Denver law firm is seeking an experienced, proactive Legal Operations Administrator to oversee day-to-day administrative and business operations. This hands-on professional will partner with firm leadership, manage operational functions, and implement improvements to enhance efficiency and support the firm's success.
The ideal candidate will have a strong law firm administration background, with experience in financial administration, HR, vendor management, and technology. This individual will take ownership of business operations, improve processes, and serve as a trusted resource to attorneys and staff.
Key Responsibilities
Law Firm Administration & Operations
Oversee daily administrative operations and coordinate business functions.
Partner with firm leadership on operational priorities, policies, and procedures.
Improve administrative systems, workflows, and processes.
Manage office operations, service providers, and administrative resources.
Identify inefficiencies and implement solutions that improve productivity and accountability.
Financial Administration & Legal Billing
Oversee billing, accounts payable, accounts receivable, collections, and reconciliations.
Monitor unbilled time and outstanding receivables and resolve billing issues with attorneys.
Prepare financial reports, budgets, expense analyses, and cash-flow updates.
Identify opportunities to improve billing efficiency, collections, and cost management.
Manage routine financial administration and coordinate with outside accounting professionals on tax and year-end matters.
Human Resources
Oversee HR administration, payroll coordination, benefits, and personnel records.
Coordinate recruiting support, onboarding, and offboarding.
Administer employee policies and support performance management.
Vendor Management
Technology & Process Improvement
Evaluate workflows and implement technology-driven efficiencies.
Leverage automation and AI to streamline processes and reduce manual work.
Qualifications
8+ years of progressively responsible experience in law firm administration, legal operations, or professional-services administration.
Experience with law firm billing, financial administration, and reporting.
Knowledge of HR administration, payroll, and benefits.
Experience managing vendors, contracts, and administrative processes.
Familiarity with legal accounting or practice-management systems such as Clio, Aderant, Elite, Tabs3, PCLaw, or comparable platforms.
Strong organizational, communication, analytical, and problem-solving skills.
Technology aptitude and interest in automation, AI, and process improvement.
Compensation & Benefits: Competitive salary, bonus, and excellent benefits.
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