Event Coordinator

Direct applicants only. No C2C, agencies, or third-party vendor submissions.

We have an Excellent career opportunity for an Events Coordinator to join a leading Company located in Chicago, IL.

Salary Range: $60K to $75K

We are seeking a highly organized and creative Events Specialist to help deliver exceptional experiences that strengthen client relationships, enhance brand visibility, and support business development initiatives. This role is ideal for an experienced event professional who thrives in a fast-paced, professional services environment and enjoys managing events from concept through execution.

You will play a key role in planning and coordinating a variety of events, including seminars, conferences, webinars, networking receptions, client appreciation events, and other strategic programs. The ideal candidate combines strong project management skills, outstanding attention to detail, and a passion for creating memorable attendee experiences.

Job Responsibilities:

• Plan, coordinate, and execute a wide range of virtual, in-person, and hybrid events from initial concept through post-event analysis.
• Manage all event logistics, timelines, vendor relationships, budgets, and deliverables to ensure successful event execution.
• Research and evaluate event opportunities that align with business development, marketing, and client engagement goals.
• Create compelling event invitations, registration communications, and attendee correspondence.
• Monitor registrations and generate RSVP and attendance reports.
• Develop and manage event budgets, track expenses, and provide cost analysis and budget summaries.
• Coordinate venue logistics, catering, audiovisual services, transportation, event materials, and onsite support.
• Manage webinar and virtual event platforms, including uploading content, coordinating presenters, and supporting live events.
• Create and maintain event webpages and registration portals.
• Coordinate the production and distribution of event materials, presentations, signage, name badges, and attendee resources.
• Partner with marketing and communications teams to promote events through email campaigns, social media, and other channels.
• Maintain accurate event and attendee information within CRM systems.
• Produce post-event reporting, including attendance analysis, budget reconciliation, and program effectiveness metrics.
• Support continuing education programs, professional certifications, and event accreditation requirements as applicable.
• Build strong relationships with internal stakeholders, clients, vendors, and external partners.
• Manage special projects and additional marketing initiatives as assigned.

Basic Hiring Criteria:

• Bachelor's Degree in Marketing, Communications, Hospitality, Event Management, Business, or a related field, or equivalent professional experience.
• Minimum of 5 years of event planning, marketing, or business development experience, preferably within a professional services environment.
• Proven experience managing seminars, conferences, client events, webinars, and executive-level programs.
• Experience managing event budgets, vendor negotiations, and event logistics.
• Strong project management skills with the ability to manage multiple events and deadlines simultaneously.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills, including the ability to create event communications, invitations, and attendee-facing materials.
• Ability to work independently while collaborating effectively across multiple departments and stakeholders.
• Strong customer service mindset with the ability to build relationships with vendors, clients, and internal teams.
• Experience working under pressure in a fast-paced environment while maintaining a positive and professional attitude.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to learn and effectively utilize CRM systems, webinar platforms, event management software, and other marketing technologies.