Studio Manager (Operations and Administration)

Studio Manager | SCOPPA

• The role: Studio Manager of a small architecture studio in Omaha, covering finances, administration, schedules, and workflow.
• The person: Self-directed problem solver, financially literate, kind, and composed, with sound judgment and operations experience.
• The terms: Full-time in Omaha, $55,000 to $70,000, with a 401(k) match, dental, vision, and health.

About SCOPPA:

SCOPPA is rooted in the idea of the workshop: a place where craft is refined through disciplined process and thoughtful collaboration. We combine design ambition with operational structure, aiming to build a practice that performs at a consistently high level for both its clients and employees.

We are a small, growing firm in Nebraska, focused on strengthening our work and our systems. Our work includes a long-term contract with Metro Transit Authority of Omaha, projects for the City of Omaha and OPS, and food and beverage spaces such as Coneflower Creamery and Dolomiti.

We are seeking a Studio Manager to hold the structure that our design work rests on. The Studio Manager manages finances, administration, project coordination, and workflow in close partnership with the firm's principal, keeping the studio running with the same discipline we bring to our architectural work.

Responsibilities include:

• Building and maintaining studio systems and SOPs.
• Providing executive support to the principal that protects design time.
• Tracking deadlines, meetings, and workflow.
• Managing QuickBooks, invoicing, and pay applications (training provided).
• Payroll, insurance, onboarding, and office administration.
• Coordinating consultant agreements, insurance, and invoices.
• Handling building permit correspondence and tracking.
• Proofreading contracts and combining PDF drawings and spec sets.
• Researching improvements and returning with a recommendation.

The seat is wide by design. The Studio Manager takes ownership of the work that arises in a working studio.

Who we're looking for:

• A self-directed operator who stays steady as priorities shift.
• Able to work independently and carry each task through to resolution.
• Highly intelligent, with sound judgment and openness to differing ideas.
• Analytical and organized, with an instinct for systems and new tools.
• Financially literate, with operations experience.
• Kind, composed, and polished in how they represent the studio.
• Collaborative with owners, consultants, contractors, and colleagues.
• Aligned with a culture of disciplined performance and thoughtful design.

Minimum qualifications:

• Associate's degree or higher.
• 3 or more years of experience in operations, office management, bookkeeping, or project coordination; architecture, engineering, or construction experience is welcome but not required.
• Financial literacy.
• Excellent written and verbal communication.

What we offer:

• Full-time, $55,000 to $70,000 depending on experience.
• In-office in Omaha during an initial period of integration, then flexibility evaluated on a case-by-case basis.
• Highly Flexible Time off, when used responsibly.
• 401(k) with a 4% match.
• Dental and vision.
• Health coverage: We review our options every year and provide a package comparable to other employers in our market, with details discussed at offer.

If you are drawn to building something that combines craft with operational excellence, we'd like to meet you.