Executive Assistant

Executive Assistant | Premier Investment Management Firm | New York, NY

An exceptional opportunity for a polished, highly organized Executive Assistant to support C-suite leadership and senior executives at a premier investment management firm. This is a high-visibility role for someone who operates with discretion, sound judgment, and a strong sense of ownership. You’ll serve as a trusted partner to senior leadership, managing complex calendars, coordinating domestic and international travel, and ensuring every detail is handled seamlessly. From prioritizing competing demands to serving as a key gatekeeper, you’ll play an integral role in keeping senior executives focused, prepared, and operating at the highest level.

Key Responsibilities

• Manage complex, ever-changing calendars, meetings, and competing priorities for senior executives.
• Coordinate domestic and international travel, detailed itineraries, and related logistics.
• Serve as a primary point of contact and gatekeeper, exercising discretion and sound judgment.
• Prepare executives for meetings by coordinating materials, agendas, and follow-up.
• Anticipate needs, resolve scheduling conflicts, and proactively address issues before they arise.
• Handle confidential information with the highest level of integrity and discretion.

The Ideal Candidate

• Experience supporting C-suite executives and/or multiple senior leaders in a demanding, professional environment.
• College degree required.
• Exceptionally organized, detail-oriented, and adept at managing shifting priorities.
• A confident communicator with the poise and professionalism to interact with senior-level stakeholders.
• Proactive, resourceful, and able to anticipate needs rather than simply react to them.
• Trusted with sensitive information and comfortable operating in a fast-paced, high-expectation environment.