Legal Administrative Assistant

We are a small law firm specializing in estate planning and probate. We are seeking a highly organized and motivated Legal Administrative Assistant to grow long-term with our firm, supporting our day-to-day operations and ensuring high-quality service to our clients. As a Legal Administrative Assistant, your responsibilities would include:

• Client Communication: Serving as the primary point of contact for clients, answering phone calls, and managing email correspondence.
• Scheduling: Coordinating and confirming client appointments.
• Document Preparation: Drafting and proofreading routine correspondence and legal documents.
• File Management: Organizing and maintaining electronic and physical case files, ensuring that all documents are filed appropriately and deadlines are met.
• Court Filings: Managing e-filing and paper filing of legal documents with the court under attorney supervision.
• Administrative Support: Performing general office duties such as copying, scanning, and managing incoming and outgoing mail.

Qualifications:

• Experience: Some experience as a legal secretary, assistant, or paralegal preferred.
• Skills: Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, and Outlook). Ability to handle confidential client information with discretion and professionalism.
• Certification: Hawaii notary is a plus.
• Work Ethic: Detail-oriented with the ability to prioritize tasks and manage deadlines.

Job Type: full-time, in person.

Benefits:

• 401(k)
• Paid time off
• Health insurance
• Dental insurance
• Vision insurance

Salary starts at $45,000 per year and will be based on applicant’s skills, qualifications, and experience.