AP/Accounting Clerk

Position Overview: The AP / Accounting Clerk is responsible for day-to-day accounts payable and accounting activities across multiple individuals and entities. This role requires strong attention to detail, organization, and follow-through, with an emphasis on maintaining accurate financial records, managing recurring accounting processes, and ensuring financial reporting and payment activities are completed accurately and on schedule.

The ideal candidate has 2–3 years of accounting or bookkeeping experience and is comfortable working independently, managing multiple entities and priorities, and coordinating with internal team members and external accountants.

Position Details: Non-Exempt, Hourly position with 3 days in-office at a downtown Boulder office

Key Responsibilities:

Accounts Payable:

• Owns the accounts payable process for multiple individuals and entities, including issuing payments via ACH, wire, check, and BILL.com
• Records and appropriately codes payments and other transactions in Microsoft Dynamics 365 Business Central.
• Processes approximately 10 payments per day while ensuring appropriate documentation and approvals are obtained prior to payment.
• Uses Asana to manage payment approvals, track responsible payors, and ensure payments are completed on schedule.

Accounting Clerk:

• Records and maintains accurate financial transactions across multiple individuals and entities.
• Created budgets and cash forecasts for individuals and entities
• Monitors bank account activity and performs daily bank reconciliations, researching and resolving discrepancies as needed.
• Assists with cash management by preparing and maintaining budgets and cash forecasts for individuals and entities.
• Tracks loan activity, including payments, balances, and supporting documentation.
• Compiles expense reports for corporate credit cards (Tallie)
• Manages the financial reporting process for 13 entities, coordinating with accountants and ensuring accurate, complete, and timely delivery of financial statements.
• Monitors recurring accounting deadlines and proactively follows up with internal and external parties to keep deliverables on track.
• Identifies discrepancies, unusual transactions, and missing information and takes appropriate steps to resolve or escalate them.

Office Support:

• Provides light office support, including receiving visitors and deliveries, collecting and distributing mail, and helping maintain an organized office environment
• Other duties as assigned

Experience and Qualifications:

• 2–3 years of accounts payable, bookkeeping, accounting clerk, or similar accounting experience.
• Demonstrated ability to independently manage recurring accounting processes with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple entities, accounts, deadlines, and competing priorities.
• Ability to identify and resolve routine accounting issues independently and appropriately escalate more complex matters.
• Strong organizational, communication, and follow-through skills.
• Experience with accounting and financial management software; experience with Microsoft Dynamics 365 Business Central, BILL, Tallie, and Asana is preferred.
• Proficiency with Microsoft Excel.
• Associate's or bachelor's degree in accounting, finance, business, or a related field preferred, or equivalent relevant experience.

Compensation and Benefits:

• $32/Hour
• Annual discretionary performance bonus eligible
• On-site garage parking paid by employer
• Company-paid lunch, including paid lunch time, on in-office days
• Accrued PTO
• Paid Holidays
• Benefit eligible (health, dental, & vision insurance; 401k plan with matching and paid long term, short term & life insurance)