Office Manager / Bookkeeper

About the Firm and Position

Taylor Colicchio LLP is seeking an experienced Office Manager/Bookkeeper to succeed our retiring office manager. The position reports to the firm’s managing partner and is responsible for billing, bookkeeping, payroll and related office administration.

We are a full-service law firm representing businesses and individuals in commercial transactions, finance, corporate matters, real estate and litigation.

Responsibilities

Responsibilities include managing accounts payable and receivable, recording payments and tracking outstanding balances; entering attorney time and expenses in Timeslips and preparing monthly client invoices; preparing monthly financial and billing reports using Timeslips and QuickBooks; and processing payroll through ADP RUN and ADP Workforce Now. The position also involves reconciling bank accounts, maintaining detailed law firm trust account records, coding monthly American Express charges and preparing related journal entries.

Additional responsibilities include administering the firm’s 401(k) plan and coordinating annual filings, including Form 5500, with plan service providers; preparing and filing quarterly New Jersey use tax reports online; and working with the firm’s accountants at year-end to provide necessary reports and supporting records.

Qualifications

Candidates should have experience in law firm office management, bookkeeping or legal billing; proficiency with QuickBooks, Timeslips, Microsoft Word and Excel; and familiarity with ADP RUN and ADP Workforce Now. Knowledge of law firm trust accounting and experience maintaining accurate financial records are required, along with strong organizational skills, attention to detail and the ability to manage recurring deadlines independently. Candidates must exercise sound judgment and discretion when handling confidential client, employee and financial information.

Schedule and Benefits

This is a part-time position requiring 25 hours per week, based in Princeton, New Jersey. Hybrid work arrangements are available. Benefits include group medical insurance, subject to plan eligibility requirements.

Applications will be reviewed on a rolling basis.