Office Coordinator (Part Time)

Role: Office Coordinator (part time)
Company: Rubicon Founders
Location: Nashville, TN
Hourly Rate: $25/hr
Application:

Rubicon Founders
Rubicon Founders is an entrepreneurial healthcare investment firm focused on building and growing transformational companies that measurably improve the way people receive care. Rubicon seeks to attract the most dynamic, intelligent, and high EQ leaders to create enduring value through our companies.

Role Description
The ideal candidate is a proactive, critical thinker with a passion for problem-solving. This is a part-time Office Coordinator role (20–25 hours per week) requiring coordination and management with a variety of stakeholders in a results-oriented, rigorous, fast-paced environment. This is a part-time position requiring approximately 25 hours per week. It may be especially well suited for someone seeking consistent work while keeping afternoons available for other commitments. This position is expected to remain part-time and is not intended to transition into a full-time role.

Responsibilities include the following areas (though not limited to):
Kitchen and Facilities Upkeep • Complete office opening procedures, including lobby readiness, lighting, music, coffee service, and equipment checks. • Maintain an organized, well-stocked kitchen, common areas, workroom, and office-supply inventory; coordinate grocery and supply orders and deliveries. • Monitor the appearance and functionality of shared spaces, complete routine upkeep, and promptly identify issues requiring service or repair.
Administrative Support • Prepare and send the weekly staff-calendar reminder, manage lunch and guest list for the Chef and administrative team. • Run local business errands and provide other recurring office and administrative support as needs arise.
Vendor and Building Coordination • Coordinate day-to-day relationships with food-service, cleaning, security, supply, and building vendors. • Submit and track building work orders, communicate with appropriate contacts, and follow through until issues are resolved. • Log guest arrivals, pre-register guests and vendors, support meeting-space coordination, and serve as a primary contact for building security. • Retrieve, sort, and distribute mail and packages, including notifications to portfolio-company teams as needed.

Desired Experience • Customer service experience in a professional setting. • Obsessive attention to detail and high level of organization. • Operates with a sense of urgency, efficiency, and the commitment to follow through. • Strong verbal and written communication skills. • Proficiency with Microsoft Office applications, including Outlook. • Proven ability to prioritize within a multitasking environment. • Supervisory experience with knowledge of business operations, facilities management, and administration best practices. • Effective communication skills, exceptional interpersonal and relationship-building skills, and strong decision-making abilities. • Hands-on, "can-do" attitude. • Ability to lift/move 50 lbs. • Anticipation of needs internally and externally. • Willingness to be available or coordinate solutions before acute needs arise. • Ability to work on-site Monday-Friday, 8am-1pm CT in the Germantown office, (20–25 hours/week).