AP/AR Coordinator

Location: Wheeling, IL

Department: Administration

Reports To: Controller

Employment Type: Full Time On-Site

Hourly: $24.00 - $26.00

Company Description

SMW-AUTOBLOK is a global leader in the workholding industry since 1942, originating from the foundation of Autoblok SpA in Italy. The company is renowned for its extensive product line of high-quality workholding and gripping systems for machine tools. With production facilities in Italy, Germany, the USA, China, and India, SMW-AUTOBLOK ensures consistent superior product performance, support, and service worldwide. The group has achieved sustained global growth by providing exceptional customer service and technical support.

Role Description

SMW Autoblok Corporation is seeking a detail-oriented and reliable Accounts Payable and Accounts Receivable Coordinator to provide support and backup to our existing finance team. This role is essential in ensuring the accuracy and timeliness of financial transactions, maintaining vendor and customer relationships, and assisting with day-to-day accounting operations. This position includes Receptionist and administrative support duties.

Key Responsibilities

Accounts Payable:

• Process vendor invoices and ensure timely payments.

• Reconcile vendor statements and resolve discrepancies.

• Maintain accurate records of all AP transactions.

• Assist with month-end closing and reporting.

Accounts Receivable:

• Generate and send customer invoices.

• Monitor incoming payments and follow up on outstanding balances.

• Apply payments to customer accounts and reconcile discrepancies.

• Support collections efforts as needed.

Reception:

• Greet and assist visitors in a friendly and professional manner.

• Answer and direct phone calls promptly and accurately.

• Manage incoming and outgoing mail and deliveries.

• Maintain a clean and organized reception area.

• Provide general administrative support to staff as needed.

General Support:

• Provide backup coverage for AP/AR team members during absences or peak periods.

• Assist with audits and financial reporting.

• Maintain organized and up-to-date documentation.

• Collaborate with internal departments to resolve billing and payment issues.

Qualifications

• Education: Associate’s degree in Accounting or equivalent experience.

• Experience: 2+ years in accounts payable and/or accounts receivable roles.

Technical Skills:

• Experience with Infor Visual and Microsoft Dynamics 365 is a strong plus.

• Proficiency in Microsoft Excel and other Office applications.

Soft Skills:

• Strong attention to detail and organizational skills.

• Excellent communication and interpersonal abilities.

• Ability to work independently and as part of a team.

Preferred Attributes:

• Familiarity with manufacturing or distribution environments.

• Ability to manage multiple tasks and meet deadlines.

• Commitment to continuous improvement and learning