Procurement Specialist

DesignPoint Interior Architecture, an Alloy5 Company, is looking for a detail-driven Procurement Specialist to join our team in Lehigh Valley, PA. You’ll manage FF&E sourcing, purchasing, and logistics for our interior design projects.

The Procurement Specialist is responsible for sourcing, purchasing, tracking, and coordinating delivery of all FF&E, materials, finishes, and accessories required for interior design projects. This role ensures that every item aligns with design intent, budget, schedule, and quality standards. The Specialist serves as a critical liaison between designers, vendors, fabricators, installers, and clients. The Procurement Specialist manages all FF&E purchasing, vendor communication, logistics, and documentation for residential and commercial projects.

Key Responsibilities:

· Source FF&E, materials, and accessories that meet design specifications, functional requirements, and project goals.

· Prepare, issue, and manage purchase orders with complete accuracy.

· Verify product availability, pricing, lead times, and shipping details prior to order placement.

· Track all orders from confirmation through delivery, proactively resolving delays, damages, or discrepancies.

· Maintain detailed procurement documentation including quotes, invoices, warranties, and change orders.

· Coordinate freight, warehousing, delivery, and installation logistics.

· Support designers and project managers with budget development, cost tracking, and financial reporting.

· Manage vendor relationships, negotiate pricing and terms, and evaluate vendor performance.

· Oversee punch list resolution for damaged goods, missing components, or installation issues.

· Ensure compliance with safety, durability, and regulatory standards.

· Contribute to continuous improvement of procurement processes, templates, and workflows.

Qualifications:

· Bachelor’s degree in Business, Supply Chain, Interior Design, or related field preferred.

· 3–5+ years of procurement experience in interior design, architecture, furniture, or related industries.

· Strong knowledge of FF&E, materials, finishes, and industry vendors.

· Proficiency with procurement software, ERP systems, and Microsoft Office.

· Exceptional attention to detail and accuracy.

· Strong negotiation, communication, and relationship-building skills.

· Ability to manage multiple deadlines in a fast-paced environment.

Ability to:

· Source furnishings, lighting, décor, and materials that match design intent.

· Request quotes, negotiate pricing, and prepare purchase orders.

· Track orders, manage lead times, and communicate status updates to the design team.

· Coordinate shipping, receiving, and installation with warehouses and installers.

· Handle damaged goods, returns, replacements, and punch list items.

· Maintain organized records of all procurement activities.

· Support project budgets and ensure purchases align with financial targets.

Salary is competitive and will be based on experience and qualifications.