Project Coordinator - Event Design + Production

📍 Location: Upper Marlboro, MD (In-Person)

💰 Salary: $50,000 - $65,000 + Performance-Based Bonuses

Who We Are

We are Social Supply Design, a high-end experiential production company specializing in brand activations, luxury social events, corporate experiences, and custom-built environments. Our expertise spans full-scale fabrication, curated event rentals, and immersive event production, blending cutting-edge design, craftsmanship, and logistical expertise to create visually stunning, high-impact experiences.

The Project Coordinator will work closely with the creative, production, and project management teams to ensure efficient workflows, accurate tracking, and seamless communication across all departments. This is a full-time salaried in-person position located at our headquarters in Upper Marlboro, MD, with occasional travel to client sites in the Washington D.C. metro area and beyond.

Skills and Qualifications

• Minimum 2-4 years of experience in event production, project coordination, or a related field.

• Exceptional organizational and time-management skills with an ability to manage multiple tasks simultaneously.

• Strong attention to detail with a focus on accuracy and accountability.

• Proficient in project management software (e.g., Monday, Asana, Smartsheet) and Microsoft Office Suite (Word, Excel, PowerPoint).

• Excellent interpersonal and communication skills (both verbal and written).

• Experience with logistics, scheduling, and procurement

• Team-oriented with a proactive attitude and problem-solving mindset.

• Familiarity with event production is beneficial but not required.

Job Duties

• Coordinate project tasks to ensure seamless workflows across teams.

• Support the design and production teams by tracking project deliverables, timelines, and budgets.

• Maintain internal systems for project tracking, documentation, and task management.

• Assist with gathering and organizing project collateral, ensuring all resources are up-to-date and accessible.

• Act as a liaison between departments to ensure clear communication and alignment on project goals.

• Coordinate with vendors and suppliers to maintain timelines, quality, and cost-effectiveness.

• Prepare meeting agendas, track action items, and ensure follow-through across teams.

• Create and organize design and installation paperwork.

• On occasion attend on-site installations to provide support and troubleshoot issues as needed.

• Identify areas for process improvements and assist in implementing new systems to enhance operational efficiency.

Requirements

• Bachelor’s Degree in Business, Communications, Design, or a related field is preferred but not required.

• Minimum of 2-4 years of experience in project coordination or a related role.

• Strong organizational and time-management skills with the ability to adapt to shifting priorities.

• Familiarity with event production and operations is a plus.

• Must be comfortable working in a fast-paced, deadline-driven environment.

• Must be available to meet the demands of peak seasons (Spring and Fall) which require increased hours past a standard work week.

Compensation

Salary for this Project Coordinator position ranges from $50,000–$65,000/year, depending on experience, with additional opportunities for performance-based bonuses.

This position also includes a competitive benefits package, including:

• Medical and Vision Insurance

• Paid Time Off (PTO)

• 401K with employer contributions