Operations Lead

Operations Lead (Contract)

I'm partnering with a leading life sciences organization seeking an Operations Lead to support congresses, HCP meetings, and internal meeting operations. This is a great opportunity for someone with experience in meeting coordination, event operations, vendor management, budgeting, and reporting within a regulated environment.

Requirements

• Bachelor's degree and 3+ years of relevant experience

• Experience supporting meeting operations, congress management, event planning, project coordination, or procurement

• Strong organizational, communication, and stakeholder management skills

• Experience tracking budgets, invoices, purchase orders, and vendor activities

• Ability to manage multiple priorities in a fast-paced environment

• Life sciences, healthcare, pharmaceutical, or other regulated industry experience preferred

Responsibilities

• Coordinate meeting intake, timelines, registration, attendee tracking, and event logistics

• Support budgets, purchase orders, invoices, payments, and vendor management activities

• Maintain meeting documentation, reporting, dashboards, and closeout records

• Partner with internal teams and external vendors to ensure successful meeting execution

• Track deliverables, identify process improvements, and support operational excellence initiatives

• Provide support for speaker programs, HCP engagement activities, and related operational workflows

Preferred

• Experience with Cvent, SpotMe, Power BI, Power Apps, or Veeva Vault

• Background supporting congresses, advisory boards, or HCP events

• Experience with reporting, process improvement, and compliance-driven operations