Professional Assistant (Hybrid)

Keller and Heckman LLP is an internationally recognized law firm headquartered in Washington, D.C. The firm is seeking a Professional Assistant in the Washington, D.C. Office to provide administrative support to lawyers handling complex food and drug matters. The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. This position supports multiple lawyers and matters simultaneously and requires flexibility to respond to shifting priorities.

Key Responsibilities

• Prepare, format, and proofread legal documents and correspondence producing high quality work with accuracy and attention to detail.
• Coordinate lawyer schedules and meetings.
• Manage travel arrangements for attorneys by booking travel, preparing itineraries, obtaining visas (if necessary).
• Conduct research and provide background information to assist attorneys.
• Maintain organized and complete electronic and physical case files.
• Communicate professionally with clients and internal team members while maintaining confidentiality and discretion.
• Monitor, screen, and route incoming calls, emails, and mail to ensure timely follow-up.
• Assist with time entry, billing review, expense reconciliation, and other matter-related administrative functions.
• Manage special and one off projects.
• Help with coverage on the reception desk, when needed.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• Minimum of two (2) years of legal assistant experience.
• Experience supporting multiple lawyers and matters simultaneously.
• Ability to work additional hours as required to meet deadlines.

Core Competencies

• Strong client service orientation with a professional and responsive demeanor.
• High attention to detail and commitment to accuracy in all work product.
• Ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills, including strong proofreading abilities.
• Professional, tactful, and effective communication with lawyers, office personnel, and clients
• Sound problem-solving and decision-making skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Collaborative team player with a proactive approach to learning and continuous improvement.

Technical Skills

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Familiarity with document management systems, expense management systems, and similar systems.

Hybrid Work Arrangement

This role follows a hybrid work model. Hybrid schedules are determined based on role requirements and business needs. Must be local to the Washington, D.C. area.

Compensation and Benefits

The anticipated salary range for this position is: $65,000 - $85,000, representing the low and high end of the salary range. Actual compensation will be determined based on a variety of factors, including, but not limited to, job-related experience, qualifications, and internal alignment. The firm offers a comprehensive benefits package, including medical, prescription drug, vision, and dental coverage.

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