Administrative Assistant

Administrative Assistant
Handle and coordinate active calendars. Schedule and confirm meetings. Ensure file organization based on office protocol. Provide ad hoc support around office as needed. Manage executive calendar, assist in planning internal meetings, and external engagements. Make travel arrangements and prepare expense reports when needed. Organize and coordinate department meetings, quarterly events, recognitions, and teambuilding activities across the organizations. Keep accurate and detailed department records, including maintaining org charts, email distribution lists, SharePoint site, Yammer page, etc. Work w/ the culture team as part of a wider department admin team, provide logistics support, proactively formulate solutions and/or recommendations to help ensure deadlines and goals are met. Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved.